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Of course, if you do need to edit the template later, you can open a new document with the template, make your changes, then save the edited template over the top of the original one, overwriting the outdated version.ġ. You’ll create a new, unsaved document with the styling and document setup copied over from your template. True to the name, creating a new document with this template will not modify the template file itself. Once you have your template saved, you’ll want to create new documents with it. When you’re done, click the “Save” button.ĭon’t mess with the location or the file type, since that’s important to saving the template correctly. Use spaces and capitals to make it look nice you’ll see this template name in Word’s template chooser forever unless you change it later. Type the desired name for your template in the file name box. Click “File,” then choose “Save As Template…” from the menu bar at the top of the screen.Ģ. Once you have your template built or your document open, you can save it as a Word Template for use later.ġ.

Get advanced text options, like letter spacing or small caps, from the Font menu under Format > Font (Command + D) Saving Your Template.

This is found in Format > Paragraph Spacing (Option + Command + M) You can use either multiple spacing, or insert a point-sized space below each heading.

Rather than pressing enter twice under a heading, use the “Paragraph” ribbon section to get text spacing right.

To adjust an existing style, style the text directly until it looks like what you want, right-click on the style you want to replace, and choose “Update to match selection.” You can also right-click on the Style and choose “Modify,” but that can be a little trickier to get right if you don’t have a lot of experience with the system.

The existing styles let you set up the “structure” of your documents, which is crucial for templates.

While you’re learning the ropes, start with the existing styles and overwrite them with your preferred styling choices.

You can find this in the Home section of the ribbon under the “Styles” section.

Always use Headings and Normal styling as part of a document.

The following are some basic tips for styling effectively: Don’t do that to yourself! Invest ten minutes in learning how Word’s styling tools work, and you’ll save hours in the long run. Creating headings by selecting text, adjusting the font size to 24 and making it bold (and then undoing it in the next line!) is a frustrating waste of time. Secondly, your templates will only be of limited usefulness. styling text directly), you have two problems.įirst, you’re doing everything in just about the hardest way possible.

Styling Properly in Wordīefore we talk about templates, we have to talk about the right way to style text in Word.

You can also create templates in Microsoft Word from scratch, on which you can base new documents. It’s easy to save an existing Word document as a template, preserving the styling and starter text for new documents. If you work with the same types of documents frequently, you might find yourself making the same stylistic tweaks over and over again, but you can save yourself the trouble. And if you can’t beat them, join them! Rather than fight Word every step of the way, you can learn to create templates in Microsoft Word that are actually useful and attractive. Yet with their prevalence in the workaday world, many Mac users are forced to use the applications whether they like it or not. Of course, Microsoft apps are far from the darlings of the Apple ecosystem. Certain tasks are painless, while moving images around a document is a minefield of unexpected consequences. Designing documents in Word can be a mix of incredibly easy and painfully difficult.